Privacy Policy

Broad Town Village Hall (“we”, “us”, or “the Village Hall”) is committed to protecting your privacy and handling your personal data responsibly.

This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website or contact us, including when you enquire about or hire the Village Hall.

 

1. Who We Are

Broad Town Village Hall is a community village hall managed by a volunteer committee.

Contact details:
Email: broadtownhall@gmail.com
Address: Broad Town Village Hall, Broad Town Road, Broad Town. SN4 7RL.

 

2. What Personal Data We Collect

We may collect and process the following personal data:

• Name

• Email address

• Telephone number

• Postal address (if provided)

• Details relating to a hire or booking enquiry

• Any other information you choose to provide via contact forms, email, or booking forms

We do not knowingly collect data about children through our website.

 

3. How We Collect Personal Data

We collect personal data when you:

• Complete a contact or booking enquiry form on our website

• Contact us by email, phone, or post

• Make a booking or hire enquiry

• Provide information voluntarily as part of a hire agreement

Our website may also collect limited technical data such as IP address or browser type for basic security and functionality.

 

4. How We Use Your Personal Data

We use your personal data to:

• Respond to enquiries

• Manage bookings and hire agreements

• Communicate with hirers regarding events or changes

• Keep records required for administration, insurance, or legal purposes

We do not use your data for marketing purposes unless you have explicitly agreed.

 

5. Legal Basis for Processing

We process your personal data under the UK General Data Protection Regulation (UK GDPR) on the following lawful bases:

• Contract – to manage hire agreements and bookings

• Legitimate interests – to operate and manage the Village Hall

• Legal obligation – where we are required to keep records

 

6. How We Store and Protect Your Data

We take reasonable steps to keep your personal data secure. Data is:

• Stored securely (electronically and/or in paper form)

• Accessed only by authorised committee members

• Retained only for as long as necessary

 

7. Data Sharing

We do not sell, rent, or share your personal data with third parties, except:

• Where required by law

• For insurance, legal, or regulatory purposes

• Where necessary to manage a hire (e.g. emergency contact information)

 

8. How Long We Keep Your Data

We keep personal data only for as long as necessary:

• Booking and hire records are retained for a reasonable period for administrative and legal reasons

• Enquiry data is deleted when no longer required

 

9. Your Data Protection Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request deletion of your data (where applicable)

• Object to or restrict processing

• Lodge a complaint with the Information Commissioner’s Office (ICO)

For more information, visit the ICO website.

 

10. Cookies

Our website may use basic cookies to ensure it functions correctly. We do not use cookies for advertising or tracking.

 

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be published on our website.

 

12. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact us at:

Broad Town Village Hall
Email: broadtownhall@gmail.com